Privacy Policy

1. About Saimack Consultants

Saimack Consultants Pvt. Ltd. (“Saimack Consultants”, “we”, “us”, or “our”) is a recruitment and workforce services company based in Gurugram, Haryana, India. We provide recruitment and staffing, permanent hiring, executive search, senior and leadership hiring, payroll outsourcing, government subsidy-related consulting and support, and other workforce and HR-related services to businesses operating in India.

This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website at https://saimackconsultants.com/  (“Website”), apply for a job through our Website, or contact us as a prospective client or business enquirer.

2. Scope of This Privacy Policy

This Policy applies to personal information collected through our public Website, including our candidate application form, client enquiry form, and general contact form, as well as information collected automatically through website analytics.

Saimack Consultants currently operates in India, and this Website is intended for candidates, employers, and business visitors located in India. This Policy is written with the Indian legal and business context in mind and is not intended to describe compliance with the laws of any other country.

This Policy does not cover information that may be collected separately, offline, or through direct engagement once a company has formally become a client of Saimack Consultants (for example, in connection with payroll outsourcing or government subsidy support services). Such information is governed by the terms of the specific service engagement and is outside the scope of this public Website Policy.

3. Information We Collect

3.1 Candidate and Job Application Information

When you apply for a role through our Website, we ask you to provide:

• Identity and contact information — your full name, phone number, and email address.
• Location information — the city you are based in.
• Professional and employment information — the role you are applying for and your total years of experience.
• Compensation-related information — your current annual CTC and expected annual CTC.
• Application preferences — your notice period.
• Your CV/resume — a document you upload, which may itself contain further information you have chosen to include, such as your employment history, educational history, skills, qualifications, professional achievements, additional contact details, and any other information you have voluntarily added.

We do not ask you to include sensitive personal information (such as details of health, religion, caste, or government identity numbers) in your CV or application. We recommend that you avoid including any information in your CV that is not relevant to your job application.

3.2 Client and Business Enquiry Information

When a business submits an enquiry about our recruitment or workforce services, we collect: full name, company name, designation/role, phone number, business email address, the type of service required, the hiring location, and a brief description of the requirement (for example, “Need 4 sales executives for a real estate company”).

3.3 Contact Form Information

When you use our general contact form, we collect: your name, company name, contact number, company email address, the type of requirement, and a brief message.

3.4 Information Collected Automatically

Like most websites, our Website may automatically collect certain technical information when you visit, such as your device and browser type, approximate location, the pages you view, how you arrived at our Website, and general interaction and usage information. This information is collected through website analytics tools described in Section 11 below.

4. How We Use Personal Information

We use the personal information described above for the following purposes:

• To review candidates for the specific role applied for and assess suitability for employment opportunities.
• To communicate with candidates about their application.
• To consider candidates for other suitable current opportunities, and to retain candidate profiles for relevant future opportunities.
• To maintain our internal recruitment records for administrative and business purposes.
• To contact candidates later if a potentially relevant role becomes available.
• To share relevant candidate information with prospective employers or hiring clients for legitimate recruitment, assessment, and placement purposes (see Section 8).
• To respond to business and general enquiries, understand hiring or workforce requirements, and prepare or support a recruitment or service proposal.
• To maintain appropriate business communication records and follow up on specific enquiries.
• To protect our Website and investigate suspected misuse, fraud, or security incidents where necessary.
• To meet legitimate legal, regulatory, or administrative requirements where applicable.

We do not sell, rent, or trade personal information as part of any commercial database, and we do not use candidate, client, or contact form information for unrelated advertising or promotional marketing.

5. How We Use Candidate CVs and Recruitment Information

Your CV and application information are primarily used to evaluate your fit for the role you applied for. In addition, because recruitment is an ongoing activity, we may keep your CV and application details on file so that our recruiters can consider you for other current or future roles that may be a good match for your background, even if those roles were not open at the time you applied.

6. Consideration for Future Job Opportunities

By submitting your CV, you agree that Saimack Consultants may retain your information in our internal recruitment records and may contact you about relevant opportunities that arise after your original application, for as long as we reasonably retain your information under Section 13. If you do not wish to be considered for future opportunities, you may ask us to remove your profile from future consideration at any time by contacting us using the details in Section 19.

7. When and With Whom We Share Information

We only share personal information with the following categories of recipients, and only as reasonably necessary for the purposes described in this Policy:

• Authorised internal personnel, including our authorised recruiters and senior recruitment personnel, who require access to carry out recruitment-related or administrative tasks.
• Prospective employers and relevant hiring clients, where a candidate’s profile is genuinely relevant to a role or requirement they are seeking to fill.
• Service providers that support our website hosting, form processing, email delivery, analytics, security, and backup functions, to the extent necessary for them to provide those services (see Section 10).
• Government authorities, regulators, courts, or law enforcement agencies, where we are legally required to make such a disclosure.

We do not sell or rent personal information, and we do not make candidate or client information publicly available. Sharing with prospective employers or hiring clients is always connected to a genuine recruitment, assessment, hiring, or placement purpose.

8. Recruitment Clients and Prospective Employers

As a recruitment company, sharing relevant candidate information with prospective employers and hiring clients is a core and necessary part of how we operate. When we share your information with a prospective employer, we share only what is reasonably relevant to the specific role or requirement being discussed, such as your CV, experience, and stated preferences. Prospective employers and hiring clients are expected to handle candidate information responsibly and for genuine recruitment purposes.

By submitting your CV through our Website, you expressly authorise Saimack Consultants Pvt. Ltd. to share your profile, resume, and relevant professional information with prospective employers for recruitment and hiring purposes.

9. Access to Candidate Information

Candidate submissions are stored in our Website’s database and are accessed only by personnel who require it for recruitment-related or administrative purposes, including our business owner, authorised senior recruiters, and our website administrator. We do not give unrelated external teams (such as marketing or SEO service providers) access to candidate application data.

10. Service Providers and Website Operations

We use third-party service providers to operate our Website and deliver our services. These providers process information only to the extent necessary to perform their function for us.

11. Website Analytics and Cookies

We use analytics tools, including Google Analytics, to understand how visitors use our Website and to help us improve its performance and content. Depending on your browser and device settings, this may involve information such as your device and browser type, approximate location, pages visited, and general interaction information. This information is not used to identify you personally.

Our Website may use cookies and similar technologies to support essential website functions and enable the analytics described above. You can control or disable cookies through your browser settings, though some parts of our Website may not function as intended if you do so.

12. Third-Party Content, Links, and WhatsApp Job Alerts

Our Website may include embedded content (such as reviews) and links to third-party websites and platforms, including social media platforms and WhatsApp. We are not responsible for the privacy practices of these third parties, and we encourage you to review their respective privacy policies.

Saimack Consultants also operates a WhatsApp Channel that candidates may voluntarily follow to receive job openings and alerts. Joining this channel is optional and is not an automatic result of submitting a job application — you will not automatically be added simply because you submitted your CV. You can stop following the channel at any time using WhatsApp’s own controls, and your use of WhatsApp is subject to WhatsApp’s own privacy practices.

13. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy. For candidates, this generally means we may keep your CV and application details on file so that we can consider you for the role you applied for and for other suitable opportunities that may arise later, and to maintain our recruitment records.

For client and contact enquiries, we generally retain information for as long as needed to respond to the enquiry, support any resulting service relationship, and maintain reasonable business records.

The exact retention period may vary depending on the type of information, the purpose for which it was collected, the nature of our relationship with you, and any legal, administrative, or dispute-related requirements that may apply. We do not currently operate a fixed automatic deletion schedule; if you would like your information to be deleted sooner, you can request this at any time using the contact details in Section 19.

14. Data Security

We use reasonable technical, administrative, and organisational safeguards designed to reduce the risk of unauthorised access, loss, misuse, alteration, or unauthorised disclosure of personal information. These include website security measures, regular updates to our Website, restricted database access, and limiting access to authorised personnel who need it for recruitment or administrative purposes.

However, no method of internet transmission, website operation, or electronic storage can be guaranteed to be completely secure. While we work to protect your information, we cannot guarantee its absolute security, and any transmission of information to us is at your own risk.

15. Your Privacy Choices and Rights

Depending on your circumstances, you may ask us to:

• Provide access to the information we hold about you.
• Correct or update inaccurate or outdated information.
• Delete your information from our records.
• Withdraw a job application.
• Withdraw from consideration for future opportunities.
• Remove your CV from our recruitment records.
• Clarify how your information is being used.
• Raise a privacy-related question or concern.

We will respond to reasonable requests within a reasonable time. In some cases, we may need to retain certain information where required for legal, administrative, security, or dispute-resolution purposes, even after you have made a request. To exercise any of these choices, please contact us using the details in Section 19.

16. Information About Children

Our Website and services are intended for adults, including job seekers aged 18 and above, employers, and business representatives. We do not knowingly accept job applications from individuals under the age of 18. If we become aware that we have received information from someone under 18 in connection with a job application, we will take reasonable steps to delete that information.

17. Data Relating to Payroll and Other Client Services

Our public Website and its forms do not collect sensitive information such as Aadhaar numbers, PAN details, bank account details, salary records, tax information, PF or ESIC details, employee payroll files, GST documents, financial statements, or other government or subsidy-related documentation.

Where such information is required to deliver payroll outsourcing, government subsidy support, or other specialised services, it is collected separately, outside this public Website, and only after a company has formally engaged Saimack Consultants for that service. The handling of such information is governed by the terms of the specific service engagement.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, our Website, or applicable law. We will post the updated Policy on this page with a revised “Last Updated” date. We encourage you to review this Policy periodically.

19. Contact Us

If you have questions about this Privacy Policy, or would like to exercise any of the choices described above, please contact us:

Saimack Consultants Pvt. Ltd.

Plot No. 250, Phase IV, Udyog Vihar, Sector 18, Gurugram, Haryana 122015, India

Email: teamhr@saimackconsultants.com 

Phone: +91 8130774545

Submission of a CV through this Website does not guarantee employment, interview selection, or placement. Recruitment decisions are made solely by the hiring employer based on their requirements.